Upon completion of both the research proposal and the training activities plan, the doctoral student shall be able to start the procedures for depositing and assessing their doctoral thesis. For this, the deposit application must be submitted while the academic tutelage registration is active, during the academic year in which the procedure is initiated. The deadline established to apply for the deposit of the doctoral thesis is September 30th of each academic year. If the deposit process is not initiated before that date, a new academic tutelage registration shall be required for the following academic year.

The development of the deposit procedure involves the following steps:

• Pre-deposit stage: From the beginning of the application to the receipt of preliminary evaluation reports.
• Deposit stage: From the public presentation of the thesis deposit to the defence date.

Procedure

1.- Send the following documentation to the Academic Registry of the Doctoral School by email at eiducam@ucam.edu:

• Copy in pdf of the doctoral thesis designed in accordance with the style regulations established by the University.
• Deposit and defence of doctoral thesis application. Any change or modification requested in the final title of the doctoral thesis with regard to the initial title shall be indicated in this document. In addition, if any mention is requested it should also be included.
• Report from the thesis supervisor (or supervisors, if applicable) authorising its presentation. This document shall be included in the thesis and appear behind the front cover.
• Follow-up notebook of the doctoral student, signed by the tutor and supervisor.
• Documentation proving guarantee of originality
• Examiners proposal document prepared by the thesis supervisor (or supervisors, if applicable), in accordance with the established model, and suitability reports for each of the proposed doctors, which will detail:
  • Personal, academic and professional data of two doctors who will act as pre-reviewers (one of them may belong to UCAM).
  • Personal, academic and professional data of three doctors, who will make up the examining board (two of which may not belong to UCAM). In addition, doctors who do not belong to UCAM shall submit a curriculum vitae. Furthermore, all proposed doctors must have accredited research experience linked to the knowledge area of the thesis. Generally, the dates and knowledge area of the last active six-year research term must be detailed, as well as the three most relevant publications in the knowledge area of the Thesis to be evaluated. In case the evaluating doctors are not in an active six-year research term at the moment the candidature is presented to the examining board, five relevant publications that place him/her in the area of knowledge of the Thesis to be evaluated must be included.

Exceptionally, the academic committees may accept doctors who do not meet the requirements established in the form as examining members of a thesis, for which a reasoned written report by the Doctoral Thesis Supervisor must be provided.

The doctor with the most seniority in the attainment of their degree and the highest academic rank shall act as chairperson.

• Normalised curriculum vitae of the doctoral student.

2.- Registration of the doctoral thesis on the TESEO plataform

Through this link: https://www.educacion.gob.es/teseo/irGestionarConsulta.do, the doctoral student shall register as a doctoral student and fill in the information for their thesis.

Thereupon, the following documents shall be submitted to the UCAM Doctoral School Academic Registry via email at eiducam@ucam.edu:

• Proof of registration.
• Summary of the doctoral thesis. (in word or pdf)
• At least 2 search terms from TESAURO (Maximum 4) (See List)

The Academic Registry of EIDUCAM shall conduct a technical review of the documentation provided and save the date of the thesis deposit request, this date will be valid for the purposes of calculating the maximum duration established for the development of the programme, taking into account the dedication scheme of the doctoral student. From this moment onwards, the thesis will go into pre-deposit status.

In the event that deficiencies are detected in the documentation provided, the Academic Registry of EIDUCAM will request the missing documents via email, granting the doctoral student a maximum period of 15 calendar days from the date of communication to rectify their application. If the requested documents are not provided, the initial registration of the deposit request will be cancelled, and a new procedure must be initiated.

In the event that the technical review conducted by the Academic Registry of EIDUCAM is favourable, all the documentation detailed in section 1 will be submitted to the Academic Committee of the programme, which will undertake the following functions within a maximum period of 30 calendar days from the date on which the documents are sent by the Academic Registry:

• Verification of compliance by the doctoral student with the training activities plan of the doctoral programme.
• Review of the submitted thesis report, to ensure compliance with the quality criteria required for a scientific paper.
• Approval of the pre-deposit based on compliance with the style regulations and reports by the supervisor and tutor.
• Approval of the external examiners and the panel proposed by the thesis supervisor (or supervisors, if applicable), based on the suitability of their research profiles.
• Approval of modifications in the title of the doctoral thesis, if applicable. This approval shall be recorded in the comments section of the thesis deposit approval document.
• In the case of an application for an international or industrial mention, compliance with the provisions of Royal Decree 99/2011 shall be verified.

Should any deficiency or defect be detected in the documentation submitted, the Academic Committee shall inform the Academic Registry of EIDUCAM (and, subsequently, the doctoral student) for them to be rectified and shall paralyse the pre-deposit until its rectification and subsequent approval in a subsequent session of the Academic Committee. Doctoral students and supervisors shall be granted a maximum of 30 calendar days from the date of the communication, to make the requested changes. In the event that the established deadlines are not met or after the correction has been provided, deficiencies or defects continue to be detected, the initial registration of the deposit request will be cancelled, and a new procedure must be initiated.

In case of a favourable report, the Committee shall transfer it to the Academic Registry of EIDUCAM, which will proceed to:

• Send an appointment of external examiners notification together with a copy of the doctoral thesis and report model to be assessed with instructions for its completion and sent back to the EIDUCAM Academic Registry.

A period of one month will be granted for the preparation and submission of reports. If the reports are not received within the deadline, the EIDUCAM technical secretariat will proceed to request them, allowing 15 days for their dispatch. If this is not done, the initial registration of the deposit request will be cancelled and a new procedure will have to be initiated.

Once the external assessment reports are received, the Academic Registry of EIDUCAM:

• a) Will send them to the chairperson of the corresponding Academic Committee, requesting their approval so that the thesis goes into deposit status.
• b) Once the deposit has been confirmed, the preliminary assessment reports shall be sent to the doctoral student and the thesis supervisor for their information.
• c) The information of the deposit of the Doctoral Thesis shall be made public, via the EIDUCAM website, and shall be sent to the doctoral student, supervisor/s, tutor, Steering Committee of EIDUCAM, Governing Council, Communications Office, service departments and heads of research departments by email. The thesis may be studied by any doctor who requests it within 15 calendar days from its publication.
• d) The supervisor/s of the thesis will be asked to propose a date and time for its defence, agreed with the members of the proposed examining board. Said date shall always be after the statutory 15 days of deposit.

Upon expiry of the 15 calendar days of deposit, the Academic Registry of EIDUCAM shall raise any objections received to the corresponding Academic Committee, so that it can approve the defence of the doctoral thesis, which must be performed within three months following the approval of the deposit of the doctoral thesis by the Academic Committee of the doctoral programme.

Should the Academic Committee of the doctoral programme determine that the prior assessment reports advise stopping the deposit procedure of the doctoral thesis due to deficiencies or defects detected in it, the doctoral student and the supervisors shall be granted a maximum of 30 days from the date of communication to undergo the suggested changes. In the event that the established deadlines are not met or after the correction has been provided, deficiencies or defects continue to be detected by the Academic Committee, the initial registration of the deposit request will be cancelled, and a new procedure must be initiated.

Forms and Applications

Style of Thesis

Tools and Aids